Red Zen Marketing

Thoughts & Observations from Mike Compeau 
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smb

 

Seven simple things many companies don't do. Perhaps it's time.

I notice things. While it's easy to notice the big things, I notice little things all the time, too. This can be a curse--just ask my teenage daughter!  In the business world we usually try to operate on the pareto principle--we pick our battles, just like I (should) do with my daughter--what 20% of issues to be addressed can be corrected to impact 80% of the eventual outcomes? And yeah, there's a lot to worry about in running a small business.



Now, most of the time, when working with a SMB client, we jointly have our sights set on large issues and we are working hard not to get distracted by the many other smaller issues that we come across that can so easily distract a business owner or leader. But these are lean times, and it's probably worth a quick rundown of these "quick fixes" to assess how your business checks out on these items. Are you doing the simple stuff to keep customers happy and make the most of every touchpoint?  
  1. Answer your phone in a uniform manner -  
    It's a tiny but powerful thing. If your main product is called SuperX and your company is called JoyfulZee, be sure to mention SuperX in your phone script. It lets your customers know they arrived in the right place. And get everyone answering the same, everytime--it's professional and the right thing to do.
  2. Set a standard time limit for response to support inquiries, and record performance -
    It's not uncommon for customer support to simply work off a queue, expecting that by "working hard" customers will be served in a reasonable time frame. This needs to be rethought if you're taking this approach. Set a policy time for turnaround of answers or feedback to inquiries and measure compliance to it. Set improvement goals. Customer Service is the new Marketing.
  3. Gather email information from your customers -
    If you are not yet creating a customer database with basic information including names, addresses (if relevant) and email (always), it's time to start. How else will you suggest new products, line extensions, implement cross selling suggestions, or advise of service issues or support updates? Whether through Salesforce or Highrise, it's time to start serious CRM.
  4. Record product preference from customer orders -
    Add to your sales CRM database some simple fields with information on product category or other variables to help you in your product suggestions, or gather information on other products or platforms owned/used by your customers. It's amazing how valuable just two or three fields can be to formulating an outbound campaign. Start now.
  5. Categorize support requests and analyze information periodically -
    In somewhat of the same vein, capture additional information for analyzing your service and support inquiries. It will pay dividends in: prioritizing product revision/update efforts, evaluating/adding requested features, identifying troublesome products (or possibly whiny customers), and assist in continuous improvement as knowledgebase is developed.
  6. Unify company email signatures -
    So simple but so professional. Get your team on the same page and make it happen. Individuality belongs on their Facebook page, not in their signature.
  7. Hold regular company communications meetings -
    It's amazing how often employees are the last to know about important company issues--even after external parties. Don't do this to your people--they should not be learning of plant/branch shut downs via a random Tweet or Facebook status update, or on Google News. At the other extreme, just staying in touch with employees regularly is powerful for morale. Make time to share the wins and celebrate together to build valuable team spirit.
These are just a few of the simplest issues I've seen missed or dropped time and again in SMBs. They don't take alot of time, but their impact goes on and on once fixed and implemented.

(Yes, I can help, so give me a ping if you aren't up for all of these...)


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Filed under  //   CRM   customer service   customer support   database   humor   marketing   NPD   SMB  
Posted by Mike Compeau 

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The Shameless Plug

Yes, here it comes. A word from "our sponsor"...

The bills that arrive like little paper messengers serve as monthly reminders that no matter how entertaining, or distracting, or engaging this online universe may be, there are responsibilities beckoning from beyond this comfy Herman Miller.

So, in the interest of self-preservation, a little self-promotion here:

  • For four years, I ran Compeau-Fawkes Marketing. You can see some of what we did over at that site, still active.
  • One of my recent projects prior to leaving Mural Consulting was working with that stellar team on fleshing out some resources and other aspects of the ISV Key Success Factors Framework(tm) which can be viewed here. It's extraordinary useful, whether a firm is considering the Software as a Service model, or just wants to improve their web-centric marketing in general. 
  • Browse my LinkedIn profile (link to me as a friend if I know you) or snag a copy of my resume for light reading. 
  • Here's just a few of the firms/groups I've worked with on projects, either through my firm or others', in just the past few years:
    • Microsoft Communications Sector
    • Microsoft Dynamics CRM
    • Xerox Customer Insights Group
    • CiCi's Pizza - Franchises
    • BT (British Telecom)
    • Lakewood Presbyterian Church
    • Palmsource Developer Relations
    • Sony Ericsson
    • Palm International Group
    • First Presbyterian Church
    • Quickoffice, Inc.
    • iambic Software
    • Carry the Day, Inc.

Ah, now that wasn't so painful, was it? Thanks for indulging me.


Click here to download:
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Filed under  //   business   marketing   SMB  
Posted by Mike Compeau 

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Want better products? Want more sales? Get out from behind that desk!



If there's been one common thread running through all of my business experience since first working at Aspen Research in St. Paul, MN in the nineties, it's that there are some things you can't figure out just sitting in your office and staring at a screen. As one coworker used to so colorfully say, "@#$% the theory, do the experiment". Now Rod was an extremely accomplished chemist, not a marketer--by his own admission, but the same idea holds in product development. Better products come from truly understanding your customers and you'll never get that understanding from a set of quantitative cross-tabs, reading a Forrester report, or keeping up with what some journalist and her editor thinks will sell magazines aimed at your market. Sometimes you have to leave the office and spend time--quality time--with your customers.

Now before you start thinking that I'm imagining some grandiose and costly IDEO-like process for observational information gathering, chill. I'm not there. That's certainly valuable, and sometimes it's precisely what's needed. But it's expensive and normally a tool only the largest firms can afford. No, far too many mid-size firms and even entrepreneurs lose touch with their primary customer base and what matters to those customers most. Maintaining the dialog with these customers--well, the conversation, in the Cluetrain lingo--goes a long way to keeping you atuned to their daily struggles, their challenges, their frustrations, their pain points that your product has the opportunity to address.

At the low end of the cost spectrum, just getting out into the environment where you customers congregate is helpful. When leading new product development at Werner Ladder, I used to head down to a local Sherwin Williams, Home Depot or Lowes early in the morning some days to bump into and talk with contractors picking up their supplies for the day. At Andersen Windows, it meant driving out to construction sites and chatting with framers, contractors and GCs about how the construction market was doing and hearing their gripes. At Quickoffice, it meant spending time at Palm User Group meetings and talking to users about how they used the software--learning how some of my assumptions were very, very off the mark. Sometimes the smallest alteration to a product makes a big impact on a customer: a change to packaging makes it easier to access on a job site, a unified installation for an application makes it easier for a customer to get up and running with your software, the inclusion of a few sample files helps users to know how the app really works, etc.

This kind of customer insight and understanding is not expensive. It does take some time, but it's time that pays back dividends far in excess of the time spent. Sure, it helps to have some idea of what you are seeking input on; creating a list of things to watch for, or questions to ask will help you keep your time valuable. But also be open to listening to what your customers have to say when just given a chance to talk to you--let them ramble on a bit and listen. Ask some probing questions: why is that? when does that seem to happen most? and listen carefully to the answers. You'll likely find some invaluable nuggets that your competitors are not hearing, and you'll have the opportunity to keep that conversation going with development and sales of products that just keep on improving.

Mike Compeau
Compeau Marketing
mike.compeau@compeau.net

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Filed under  //   Aspen Research   Cluetrain   design   NPD   Quickoffice   research   SMB   VOC  
Posted by Mike Compeau 

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